Ministry Administrative Assistant

Reports To: Pastor and CFC Board of Elders

Part-time, hybrid, flexible / 16 hours per week / $20 hour 

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Job Description

The Ministry Assistant will provide high-level administrative support to the pastor and to the ministries of Camas Friends Church. The position requires hospitality and a remarkable attention to detail. The successful candidate will have a high level of integrity, be able to handle multiple and diverse tasks, and work independently. The position also requires great interpersonal skills for interaction with our congregation, renters, and community participants who use our facilities. Preferred candidates are members of the Camas / Washougal / East Vancouver community.

Duties

• Serve as point of contact for general maintenance and other facility concerns including reporting any incidents or potential safety problems to appropriate representatives.

• Arrange visits by repair people, tradespeople, contractors, inspectors, as needed, scheduling their visits for times when the ministry assistant or a designated colleague or volunteer is available to greet and work with them.

• Answer phones, and greet visitors to the church office during office hours.

• Notify appropriate church leaders of important correspondence regarding church functioning.

• Compose and draft documents and correspondence for presentations, letters, and other business. 

• Maintain a church calendar of events.

• Provide support for the pastor by gathering information needed for the weekly newsletter.

• Email church members with periodic updates and weekly Zoom links for services.

• Maintain accurate contact information for church participants and create a yearly updated address booklet.

• Maintain orderly records (business meetings, committee meetings, correspondence, etc.).

• Oversee scheduling of meetings, events, and services in the building.

• Keep the church office and sanctuary entry tidy, organized, and supplies updated.

• Keep inventory and order supplies related to the ministry’s needs.

• Open the food pantry and supervise visitors.

• Prepare for and assist in laundry ministry.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Skills & Background

• Must possess proficient ability to communicate in English in oral and written format.

• Superb communications skills are required: you must be confident, able to listen to needs, and suggest ideas and solutions.

• Excellent time management skills with the ability to multitask, prioritize, and meet deadlines.

• Organized and detail-oriented (high quality, accurate, and efficient).

• Ability to maintain a high level of accuracy in preparing, researching, and entering data.

• Ability to apply discretion and trust with confidential material.

• Proficient in Microsoft Office Suite or related software.

• Ability to work independently.

• Competence with and commitment to diversity and inclusion. 

Education & Experience

• Office administration or similar work experience for a minimum of 2 years required.

• High school diploma or G.E.D. equivalent required.

• Volunteer church experience for a minimum of two years.

• Basic bookkeeping experience or general knowledge of bookkeeping practices (preferred).

• Proficiency with computer skills and preferred experience with programs such as: Microsoft Office (e.g. Word, Excel) Email, Squarespace, Google docs, MailChimp.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

Camas Friends is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Benefit information can be obtained by referring to the CFC Benefits Policy